Important Prize List Requirements
IMPORTANT PRIZE LIST REQUIREMENTS!
The CHJA requires Show Management to submit a proof of their prize list to the CHJA office for review at least two weeks prior to printing or posting on the show's web site. If a proof is not submitted, and prize lists are not correct, the Association reserves the right to not recognize nor tabulate points for divisions that do not comply with CHJA specifications, as well as to impose a fine. We will let our members know as much via email, the web site or both.
For the benefit of our membership we are strictly enforcing the Prize List Requirements.
The current Prize List Requirements as outlined in the CHJA Rule Book under Rule 2, Part 1. E. are below for your reference.
E. Prize List
1. Each Recognized Show must have a prize list and entry blank. The Prize List must:
a. Be submitted in proof form to the CHJA Standards Secretary at least two weeks prior to printing and/or posting to the show's web site (earlier submission is encouraged) in order that the Standards Committee can assure that the prize list conforms to CHJA specifications (outlined below). Mail, faxing, or email is acceptable (see www.chja.net, Standards, for contact information).
b. If the prize list is not submitted in accordance with the above requirement, or any subsequent requested edits or changes to align with CHJA standards are not made to the printed and/or web site version of the prize list, the Association shall not recognize Classes that do not conform to CHJA specifications. In addition, FAILURE TO SUBMIT A PRIZE LIST PROOF AND/OR MAKE REQUESTED EDITS SHALL RESULT IN A FINE AND MAY RESULT IN OTHER DISCIPLINARY ACTION.
c. Contain the following statement:
"Every class offered herein which is recognized by the CHJA will be conducted and judged in accordance with the current CHJA Rules. To show in CHJA Medal classes, riders MUST be members. In order to compete for CHJA annual year-end awards, the owner of the horse or pony must be a member of the CHJA and the horse or pony must be registered with the CHJA. A copy of the CHJA Rule Book, class specifications, Medal class specifications, and membership applications are available at the show secretary's office and at www.chja.net.'
Exception: For local member shows offering only Medal Classes for points, this statement may be modified as follows:
"Every CHJA Medal class offered herein will be conducted and judged in accordance with the current CHJA Rules. To show in CHJA Medal classes, riders MUST be members. A copy of the CHJA Medal class specifications and membership applications are available at the show secretary's office and at www.chja.net. No CHJA points for any other divisions."
d. Contain a current CHJA Membership Application if other association applications (other then USEF) are included, but if no association applications are included in the prize list, then they MUST be available the day of the show at the secretary's office, as stated above.
e. Clearly indicate which Divisions, Sections or Classes are recognized by the CHJA. It is not necessary to provide full class or division descriptions, but it is necessary to indicate which will receive CHJA points.
Note: One option would be to put "CHJA points" next to the header of each equitation, hunter or jumper division that will be run according to CHJA specifications. Another option would be to put a list of those classes in the Rules and Regulations section of the prize list as NEHC requires. You could also identify the CHJA classes in the timetable.
f. Contain a time schedule of classes offered.
g. Clearly state the amount of entry fees, the closing date for advance entries and the amount of any post-entry fee.
h. List the location of and directions to the show grounds.
i. List the name(s) of the officiating judge(s) and the Divisions in which they will adjudicate and the name of the steward.
j. List the name of the veterinarian and, if on call, the telephone number where he may be reached during the competition. If not known, the prize list must state where the information will be posted during the competition.
k. Divisions or classes may not be added within 30 days of a show date or after a prize list has been printed or distributed
l. If a show chooses not to print and mail out its final prize list, with all requested edits and changes, but instead to post it online, a complete version of the final prize list as approved by CHJA Standards MUST be posted on the show’s web site so members can easily access it.
1. The URL address of this site should be provided to the CHJA (either on the show's recognition application or when the show sends the prize list for proofing) so the Association can post it on the chja.net site.
2. If a show does not have its own site, then it must provide the URL where the complete version will be posted. It is the show management's responsibility to make certain that this has been done. FAILURE TO POST THE APPROVED PRIZE LIST SHALL RESULT IN A FINE AND MAY RESULT IN OTHER DISCIPLINARY ACTION.
m. If a show chooses to post its prize list online but then to mail out a shortened version of its prize list, or some other mailed reminder for members of the show date and/or schedule, this version must CLEARLY indicate what classes, divisions, or sections are CHJA recognized or CLEARLY indicate the URL where the complete version is posted and this information can be obtained. FAILURE TO PROVIDE THIS INFORMATION AND/OR THE URL SHALL RESULT IN A FINE AND MAY RESULT IN OTHER DISCIPLINARY ACTION.