Requirements for Show Management

The following is the section of the CHJA Rulebook that applies to the running of CHJA recognized shows. In order to have a show recognized, show management must comply with the following requirements:

RULE 2. REQUIREMENTS FOR SHOW MANAGEMENT

Part 1. Show Affiliation
In order to have a show Recognized, show management must comply with the following requirements:

A. Application
A properly completed application, together with required Show Affiliation Fees must be received at least 60 days prior to the proposed show date. Applications may be obtained online at www.chja.net or by writing or calling the Secretary of the Standards Committee. Applications should be mailed to the Secretary of the Standards Committee. See Standards Department on website for address.

We will reserve carryover show dates for shows held in the preceding Show Year until September 1 of the upcoming year. If a properly completed application, together with all required fees is not received by this deadline, then the date shall be considered open.

Applications for open show dates will be approved on a first received basis.

B. Good Standing
No show will be Recognized unless the show, and the show management are in good financial standing with the CHJA and neither the show nor its management are under suspension for prior rules' violations.

C. Management
The show manager, or a show official designated on the show application form that can represent management and be a liaison with the CHJA, must be a Senior Member of the CHJA.

D. Divisions Offered
At least three Recognized Divisions must be offered.

E. Prize List
Each Recognized Show must have a printed prize list and entry blank.

The Prize List must:
a. Be submitted in proof form to the CHJA Standards Secretary at least two weeks prior to printing (earlier submission is encouraged) in order that the Standards Committee can assure that the Classes to be recognized conform with CHJA specifications. Mail, faxing, or email is acceptable (see www.chja.net , Standards, for contact information). If the prize list is not submitted in accordance with this requirement, the Association shall not recognize Classes that do not conform to CHJA specifications. The printed Prize List must be received by the CHJA Membership Office no later than two weeks before the show date. FAILURE TO SUBMIT A PRIZE LIST SHALL RESULT IN A FINE AND MAY RESULT IN OTHER DISCIPLINARY ACTION.

b. Contain the following statement:
"Every class offered herein which is recognized by the CHJA will be conducted and judged in accordance with the current CHJA Rules. To show in CHJA Medal classes, riders MUST be members. In order to compete for CHJA annual year-end awards, the owner of the horse or pony must be a member of the CHJA and the horse or pony must be registered with the CHJA. A copy of the CHJA Rule Book, class specifications, Medal class specifications, and membership applications are available at the show secretary�s office and at www.chja.net."

c. Contain a current CHJA Membership Application if other association applications (other then USEF) are included, but if no association applications are included in the prize list, then they MUST be available the day of the show at the secretary�s office, as stated above.

d. Clearly indicate which Divisions, Sections or Classes are recognized by the CHJA.
e. Contain a time schedule of classes offered.

f. Clearly state the amount of entry fees, the closing date for advance entries and the amount of any post-entry fee.

g. List the location of and directions to the show grounds.

h. List the name(s) of the officiating judge(s) and the Divisions in which they will adjudicate and the name of the steward.

i. List the name of the veterinarian and, if on call, the telephone number where he may be reached during the competition. If not known, the prize list must state where the information will be posted during the competition.

j. Divisions or classes may not be added within 30 days of a show date or after a prize list has been printed or distributed.

F. Affiliation Fees
Affiliation fees shall vary with total prize money offered in Recognized Classes and shall be as set forth below:

Total Prize Money	Affiliation Fee
$0 - $ 750	$60.00
$750 - $1,500	$70.00
Over $1,500	$100.00

G. Medal Class Fees
Fees for Medal Classes will be $5.00 per entry to a maximum of $50.00 per class. These fees are payable on completion of the class and must accompany horse show results as required by Part 6.

H. Cancellation
In the event that a show is canceled, all affiliation fees shall be returned provided that notice of cancellation, in writing (email is acceptable), is received by the Secretary of the Standards Committee at least 60 days prior to the show date (see CHJA web site for contact information).

I. Insurance
At least 14 days prior to the show date each recognized show must provide to the CHJA Membership Office (see Standing Committees section for address) a certificate of insurance, evidencing General Liability coverage of at least one million dollars per occurrence and naming CHJA, Inc. as additional insured.

J. Mileage Limitation
The distance between recognized CHJA competitions must be at least 40 radius miles.

K. Local Member Show
1. The local member show category allows a show that is USEF or NEHC recognized to offer CHJA medal classes. These local member shows must be run on the weekdays Monday through Friday. Points won in any other classes will not count toward year-end awards. Local member shows must comply with all CHJA show requirements, including the mileage limitation, except that they are not required to recognize three divisions.

2. The fee for offering CHJA Medal Classes at a Local Member show is $60.00, plus the regular Medal Class Fees (see Rule 2, Part 1, G.)

L. Multiple Weekday Shows
Shows held only on weekdays can be given Regular Member status if they include at last three consecutive weekdays. Regular Member shows held on three or more consecutive weekdays must comply with all CHJA show Requirements.

M. Multiple Day Shows
CHJA recognition of shows held on multiple days will only be considered for the entirety of the competition. Competition or show dates begin at 12:01 A.M. on the calendar date on which the first class is scheduled and end on the calendar date on which the last class is scheduled.

N. Shows Held on Holidays
Shows can be recognized as a Regular member show if they are held on a nationally recognized holiday (e.g., Memorial Day).

O. Out of State Show Approvals
Out-of-state shows have no date carryover rights from year to year. Their dates will be considered for approval anew each year, but only after in-state shows have received approval of both their carryover dates and any new dates for which they have properly applied. After October 1, applications for out-of-state shows will be considered, in the order they were received. However, no out-of-state show will receive approval for a date on which an in-state show has already been approved, regardless of mileage.

Part 2. Availability of Rules and Reports

A. Rules: A current version of both the CHJA Rules and the USEF Rule Book must be available on the show grounds.

B. Reports: CHJA member reports must be available at the horse show secretary's stand for completion by Members.

Part 3. Prize Ribbons
To encourage participation, it is recommended that shows offer one ribbon for every six entries and no less than six ribbons in Junior Divisions (or eight ribbons as required at shows that are also USEF recognized). Prize ribbons shall conform to the following colors at all Recognized Shows.

Grand Champion	Blue, Red, Yellow and White
Reserve to Grand Champion	Red, Yellow, White and Pink
Champion	Blue, Red and Yellow
Reserve Champion	Red, Yellow and White

First Prize	Blue
Second Prize	Red
Third Prize	Yellow
Fourth Prize	White
Fifth Prize	Pink
Sixth Prize	Green
Seventh Prize	Purple
Eighth Prize	Brown
Ninth Prize	Gray
Tenth Prize	Light Blue

Show management must determine a Champion and a Reserve Champion in each Recognized Division or for each group if Divisions are split. Refer to Rule 1 Part 3 Classification Chart. These shall be determined based on points earned in the Division, with Class ribbons to count as follows:

1st Place	10 points
2nd Place	6 points
3rd Place	4 points
4th Place	2 points
5th Place	1 point
6th Place	1/2 point

1. Equitation Championships
In the event of a tie after points are tabulated, the rider earning the most points over fences will be Champion. If there are an equal number of points over fences, the riders will remain tied and each rider will receive 10 points awarded for a Championship. They may flip a coin for the ribbon, or show management may give each of them a Championship ribbon if available. Refer to Rule 1 Part 3.

2. Hunter Championships
In determining Championship in Hunter Divisions, if there is a tie for Champion or Reserve Champion, the entry with the greatest number of points over fences shall win; if still tied a hack-off shall be held. If horses have an equal number of points over fences, under saddle, and model, (points accrued in model classes shall count 1/2 value) the tie will stand as is, and both horses will receive their Championships or Reserve Championship points

Part 4. Judges and Judges' Cards
Judges at all CHJA Recognized Shows must be recognized by the USEF and NEHC (or approved by the CHJA Board of Directors in an emergency).
Class descriptions and special Class specifications are to be stated on the Judges' cards.

Part 5. Stewards

A. USEF Recognized Shows: At USEF Recognized Shows, the USEF Show Steward shall represent the interests of the CHJA.

B. Non-USEF Recognized Shows: Stewards must be recognized by the USEF and NEHC (or approved by the CHJA Board of Directors in an emergency).

C. Steward's Report: Steward's Report forms will be provided to show management upon approval of a show by the Standards Committee. That form is to be completed by the Steward and returned to the Secretary of Standards Committee within 10 days of the show. Failure to comply may result in review by the Standards Committee of the Steward's acceptability to act as Steward in future CHJA shows.

Part 6. Show Results
A. The Prize List from the show, the results of all of the classes run (CHJA recognized or not) together with a tally of the total number of entries completing the Class in all CHJA recognized Hunter, Jumper and Equitation Classes, the results of the first six places in each of these classes, a list of all Championship and Reserve Championship awards, any new member applications and fees taken at the show, and a check for the Medal Class fees as required by Part 1, Section G must be received by the CHJA Membership Office within 10 days of the show (see
Administration web page for address).

B. Show management must maintain a record of show results for a period of at least one year.

Part 7. Safety
Show management must:
A. Provide during all scheduled performances an ambulance (on call), plus a registered nurse or qualified first aid personnel with no other duties.
B. Comply with the regulations set forth by the USEF regarding the attendance of a veterinarian and farrier.

Part 8. Schooling
Every Recognized Show must regulate their pre-show schooling in a way that will insure safe conditions in the ring.
A. If a show's management fails to provide for this, their future Recognition by the CHJA will be in jeopardy.
B. If an exhibitor fails to heed the directions of show management in the matter of schooling, he/she will be subject to elimination from the competition.
C. If a trainer fails to heed the directions of show management in the matter of schooling, he and all of his riders and horses will be subject to elimination from the competition.
D. Every schooling area must contain at least one vertical and one oxer, eight rails and eight cups.

Part 9. Violations and Penalties
In addition to the penalties set forth in Article VII, Section 2 of the Bylaws, the following penalties shall be imposed by the Standards Committee.
A. Fine for violating the rules requiring an ambulance (on call) and a certified medical person on the grounds at all times: $100.00

B. Fine for violation of the rule governing reporting of show results: $50.00

C. Fine for violation of the Prize List content requirements: $50.00

D. Fine for violation of the rule requiring submission of the Prize List two weeks prior to the show date: $50.00

E. Fine for failure to submit proof of insurance 14 days prior to show date�$100.00

F. Fine for a Non Member in a Medal Class (imposed for each Medal class at the same show that has a non member): $25.00

G. Fine for any show having three $25 fines imposed (3 offenses either on the same date or a total of 3 offenses from different shows): $100.00

H. Fine for running a Medal Class that doesn't count because there were not four active CHJA members in it: $150.00

If a fine is not paid, then future shows will not be Recognized until the fine is paid. Points from the show where the violation occurred will count except in a CHJA Medal class which has less than four active members compete in and complete the class.